Monthly
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Monthly tasks include backup procedures,
Reconciliation process and Closing out for the month.
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Ensure to create your backup once you balance
with your bank. Make a note of the backup number, also make
a note of where your backups are stored - the path e.g.: C:\Treasury\Back\
. Keep a copy of this backup by copying same to a floppy or
emailing the backup somewhere offsite. This procedure safeguards
you from losing valuable data in case of fire,flood, theft or
other disasters or when your system may get infected with a
virus or some other computer problems arise. TIP: Always make
comments on your monthly backups for easier reference should
you have to restore.
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Record any outstanding Adjustments, Expenses
or receipts. (If any)
- Print Receipt register
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Start reconciliation process.
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Post checks/warrants. TIP: When posting/clearing
do them individually or enter a range
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Print warrant/check lists
- Outstanding
- Posted
- Voided
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Run monthly reports. (Confirm with your accountant/Auditor
or Board on requested reports)
- Revenue Reports - Monthly/Yearly
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Financial Reports - Summary of Financial
Activities and Board Report
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Ensure your Summary of Financial Activities and
bank statement are in balance. DO NOT CLOSE OUT UNLESS IN BALANCE,
once in balance ensure you created a backup with a comment and
close out for the month.
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If not in balance with bank statement:
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Validate monthly receipts (compare with
receipt register or view data in Treasury)
- Confirm all adjustments match
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Purchase of warrants (for warrants schools)
and treasury check should match
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Confirm all expenditures and checks issued
for the month with your statement
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Run your Bold Code reports throughout the year
and correct coding
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Run Treasury Update under System to ensure you
have the latest and greatest version available
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CLOSING OUT JUNE WILL AUTOMATICALLY START THE
YEARLY CLOSE OUT
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